Job description

POSITION SUMMARY
The Administration Officer provides assistance to the Child Protection program and will be responsible for a range of key tasks from preparation of high-level correspondence, complaint management, diary management, meeting preparation, minute taking, coordination and management of a range of secretariat and administrative support functions. Administration Officers provide a point of contact for key stakeholders from a diverse range of organisations, government, private, public and community services sectors.
Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. The role provides wide ranging administrative, secretariat and support functions.

• Flexibility: adaptable; open to new ideas; accepts changed priorities without undue discomfort; recognises the merits of different options and acts accordingly.
• Integrity: committed to the public interest; operates in a manner that is consistent with the organisations code of conduct; inspires trust by treating all individuals fairly.
• Relationship building establishes and maintains relationships with people at all levels; promotes harmony and consensus through diplomatic handling of disagreements; forges useful partnerships with people across business areas; functions and organisations; builds trust through consistent actions, values, and communication; minimises surprises.

CENTRAL HIGHLANDS AREA
The Central Highlands area includes the six local government areas of Ararat, Ballarat, Golden Plains, Hepburn, Moorabool, and Pyrenees. Central Highlands Area is a regional area along the main Western Highway travel route. There are a number of key centres that are relatively close to each other, and to Melbourne. The main centre is Ballarat, the second largest regional city in Victoria. Other key centres include Bacchus Marsh, Ararat, and Daylesford.
The current population estimate for Central Highlands is 192,000 with large population growth projected in the metropolitan fringe areas of Bacchus Marsh and Golden Plains (linked to Geelong), and Moorabool.
Central Highlands Area supports flexible work arrangements
VACCINATION REQUIREMENTS POLICY
The department is committed to providing and maintaining a working environment that is safe and without risk to the health of its workers and clients. The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's COVID-19 Vaccination requirements policy (Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Subject to exceptions, only employees or other workplace participants with up-to-date vaccination status (see definitions section of the policy) against COVID-19 and who provide evidence of their Vaccination Status are permitted to work for the department outside their ordinary place of residence. For this role, you are required to submit proof of vaccination prior to commencement. Please refer to the above link for more information.
For more information on the accountabilities and key selection criteria, qualifications and/or requirements for the role please refer to the attached Position Description.
HOW TO APPLY
All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) portal.
Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)
Click 'Apply Now' to submit your interest in this position.

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