Job description

About our school:
Lockyer District State High School in Gatton is the largest secondary school in the picturesque Lockyer Valley; approximately one hour from Brisbane and 30mins from Toowoomba.
The school's administration team comprises of a high performing team who are committed to providing a quality service to their clients. Every day, in every classroom, we are supporting all students to become enterprising, resilient, creative, adaptable, confident individuals. To achieve this vision, we provide students with access to a broad range of quality curriculum programs and learning opportunities.
The Enrolments Officer position is temporary to the end of the school year with the possibility of extension and working Monday to Friday for 5 hours per day.If you are highly organised, are a good communicator and have an interest in working in a busy office, we want to hear from you.

Your role: Responsibilities include:

• Autonomy to perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Assist with human resources tasks for school support staff, including printing of timesheets, leave applications and rosters. Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager. Input and export financial data to/from OneSchool.
• Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.
• Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.

Mandatory requirements:

• When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Interested? To apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
• Attach a maximum 2 page written response addressing your experience and suitability for this role.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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