About Us

Proudly serving Australians since 1928, the Royal Flying Doctor Service (RFDS) provides emergency aeromedical and primary health services for people in rural and remote Australia. We believe in creating opportunities so all Victorians have the choice to access essential primary health care services.

Position Purpose

The P&C Systems Coordinator will support the efficient operations of the People & Culture department by ensuring the ongoing maintenance and improvement of relevant systems including; My Recruitment Plus, Technology One and Zerite. In addition the role will support a diverse range of HR administration activities.

Tasks and Responsibilities

Maintain and continuously improve People & Culture Systems

Ensure the ongoing maintenance and continuous improvement of systems and processes associated with; My Recruitment Plus, Technology One and Zerite (Ambulance Victoria credentialing system). Execute and document processes.

• Onboarding new employees
• Offboarding departed employees
• Updating compliance requirements for new and existing employees
• Employment Change Request and contract administration
• Maintaining up to date talent pools
• Regular auditing and updating of HRIS data including organisational charts, pay rates, compliance documents, employment details etc
• Liaising with systems providers to conduct improvement projects to best utilise existing systems (eg. find efficiencies or capitalise on systems functionality not currently used

People & Culture administrative support

• Provide administrative support to the recruitment process including: reviewing applications, organising interviews, preparing interview documents, reference checking etc.
• Maintain and update electronic personnel files
• Co-ordination and administration of all HR forms, templates and standard letters required in HR
• Manage HR Service Desk inbox and ensure staff enquiries are responded to in a timely manner
• Ensure HR administrative requirements are met as required
• Be involved and support project work as required

Skills, knowledge, mandatory requirements and competencies

• Experience working in a fast paced team environment
• Proven ability to identify and execute process/procedural improvements
• A high level of organisational skills and customer service ability
• Proven ability to manage time and prioritise workloads effectively
• Strong PC skills
• Strong written and verbal communication skills
• Discretion in working with sensitive, personal and confidential information
• A high level of accuracy

Qualifications and experience:

• Experience working in an HR function or similar administrative role
• Knowledge of HR principles and processes
• Tertiary qualifications in Human Resource Management or business related
  discipline
• Previous experience using and improving HRIS & Recruitment Software functionality

If this sounds like the job for you please click apply to start your application, including your resume and a cover letter (applications received without a cover letter will not be considered) outlining your suitability for the role by 7 August 2022.

RFDS is committed to creating a diverse environment and is proud to be an equal opportunity employer.