Publicis Groupe, known for its world-renowned creativity, best in class technology and data assets, and digital and consulting expertise, is one of the world’s largest communications groups in the world. With more than 80,000 people in over 100 countries, the Groupe has capabilities in Creative with agencies such as Leo Burnett and Saatchi & Saatchi, Media within Publicis Media, Digital business transformation with Publicis.Sapient, and Health & Wellbeing with Publicis Health.

Since 2014 and the acquisition of Sapient, Publicis Groupe has undergone a profound transformation by scaling a new model connecting data, creativity and technology. We continued that journey with the 2019 acquisition of Epsilon to further scale our data led offering and provide true momentum to our clients’ own transformation. This model, with a country led approach, is called the “Power of One” and gathers all capabilities of the Groupe under one roof, putting clients at the core of the organization.

Summary and Scope of Position:

The Purchasing Analyst (PA) is responsible for the creation and routing of Purchase Orders in a prompt manner. The PA will also be responsible for approving and Workflow of the vendor invoice for timely vendor payments.

Responsibilities:

• Receive and review purchase order requests sent to group email.
• Create purchase orders in SAP system, jobs need to be researched to make sure PO is being set up correctly (billable/non-billable)
• Match vendor invoices to purchase orders in Altair
• Investigate invoice discrepancies; check shipping and freight backup
• Check figures, postings, and documents for correct data entry, mathematical accuracy and proper coding
• After audit of invoices, ensure proper authorizations are received from Agency through routing of invoices thru Query in the Process Director.
• Approve invoices for payment and ensure proper receipt from vendors
• Work with vendors to ensure proper invoicing requirements are met

Other/General:

• Liaison between Studio Team, relative to the purchasing & payment processes
• Process owner for accounts payable documents, system monitoring and reporting
• Works as a Team to prioritize requests
• Assist in gathering reports and identifying errors
• Identify opportunities for process improvements; and will escalate issues appropriately
• Assist with client audits and compilation and review of documents

• Demonstrate the ability to apply knowledge of accounting principles to the Agency’s system and processes
• Excellent organizational and problem solving skills.
• Must be able to work independently as well as in a team environment.
• Must be able to maintain professionalism when addressing issues and problems involving a variety of people
• Ability to learn quickly in a fast paced environment.
• Self motivator, out of the box thinker with passion to drive reengineering throughout Finance
• Excellent system, interpersonal and communication skills.
• Good sense of urgency and ownership, high reliability
• Positive approach to projects delegated outside of normal job requirements

All your information will be kept confidential according to EEO guidelines.