Administrative Assistant to the Director - Columbus, OH Center
Full Time
Ashland, OH 44805
Posted
Job description
Job Description
This full-time position is under the supervision of, and reports to, the Director of Professional
Development Services (PDS). The Administrative Assistant provides support services to PDS. The Administrative Assistant reports directly to the Director of PDS at the Columbus, OH Center.
- Completes administrative office and clerical work including serving as a resource person to inform interested individuals about PDS.
- Assigns and maintains class numbering system and database.
- Prepares and forwards agreement forms to school districts and vendors.
- Enters registrations into computer system.
- Processes credit/debit card and check payments.
- Balances payment records and forwards to business office.
- Maintains files on grade sheets, syllabi, and contracts.
- Creates and updates the class schedule on the web page.
- Updates and maintains the web page information.
- Responds daily to e-mail communications.
- Prepares reports under the direction of the Director.
- Demonstrates necessary’ human relations skills in order to maintain a friendly, helpful atmosphere working with instructors, students, and school district personnel.
- Maintains current and accurate records on the computer.
- Maintains sufficient office supplies/forms for PDS.
- Prepares regular mailings to superintendents, curriculum directors, adjuncts, and others for PDS via US Mail and e-mail.
- Processes check requests and supplement contracts for PDS.
- Performs other duties requested by the Director.
Required Qualifications
- Minimum of a high school diploma
- Associates degree preferred
Preferred Qualifications
- Experience as an Administrative Assistant in a university or school setting desired.
- Associates Degree or BA Degree in an associated field of education
Physical Demands
- An eight-hour work day with some flexible scheduling
- Subject to frequent interruptions
- Extensive use of computer and keyboard
- Physical condition necessary for sitting for prolonged periods of time
- Visual acuity to review written documents
- Ability to hear and understand speech in face-to-face contact and on the phone
- Manual dexterity to operate telephone and keyboard
- Occasionally assist with classroom set-up (rearranging tables and chair, technology, etc.)
- Ability to lift file storage boxes
Anticipated Start Date of New Hire
10/31/2022
Anticipated Number of Hours Working per Week
40
Shift Required?
First
Job Duties
Posting Detail Information
Posting Number
S328P
Number of Vacancies
1
Desired Start Date
10/31/2022
Job Open Date
10/19/2022
Job Close Date
Open Until Filled
Yes
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