Job description

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.
Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position
Dexis Professional Services is recruiting for a Program Assistant who will be embedded within USAID's Center for Education, Bureau for Development, Democracy and Innovation. The Program Assistant will provide critical operational, administrative, and programmatic support to ensure the functioning of the Center, which supports education development initiatives around the world, through the Education Support Initiative 2 (ESI 2) institutional support contract.
USAID's Bureau for Development, Democracy and Innovation integrates technical expertise with values-driven, cross-cutting priorities, and modern approaches to the way USAID performs its work. It provides client-centered technical services to USAID's Missions worldwide, supports programming to innovate, learn, and address emerging issues, and provides technical leadership within the Agency and externally to enhance development impact.

The Bureau's Center for Education (DDI/EDU) leverages its expertise, partnerships, and global perspective to guide and influence the education sector, advancing U.S. Government development priorities.
The Program Assistant will work closely with the Center's Senior Management Group on a diverse array of activities that ensure the Center is supporting colleagues working abroad and advancing the state of the art in the education sector. The Program Assistant will principally support the Program and Cadre Development function, one of the Center's core areas. This will include activities related to knowledge management, communications, professional development, private sector engagement, and budget and Program Office-related tasks. The Program Assistant will also cross-train with other Program Assistants to support one another and other Center areas.
This position is remote eligible.
Responsibilities
Program and Budget Support

• Provide administrative, basic accounting, and project management support
• Provide scheduling and coordination support
• Ensure external and internal meetings and conference calls run smoothly and effectively by managing invites and conference call details, organizing meeting logistics, preparing meeting materials, preparing minutes and actions, coordinating follow-up, and booking facilities
• Assist in the preparation of meeting materials, including data collection, preparation and assembly of materials
• Track next steps on meeting outcomes and communications
• Maintain updated lists of points of contact and activities

Knowledge Management, Communication, and Professional Development Support

• Maintain electronic files (shared network and/or Google drive) to make sure they are comprehensive and accessible for colleagues
• Develop trackers and tables for planning and monitoring upcoming tasks and responsibilities, milestones for project design, implementation, and evaluation
• Prepare visual communication materials for regular and ad hoc reporting and presentations
• Collaborate with colleagues to conceptualize and produce online and print-based communications materials to inform stakeholders of USAID's efforts and accomplishments
• Track all documents through stages of development
• Assist with event planning, including annual conferences, trainings, and visiting delegations
• Support the development of trainings and other professional development initiatives that impact colleagues in Washington and the field

Technical/Programmatic Support, Portfolio Management, and Reporting

• Work with implementing partners, researchers, and others to develop content for promotional materials (fact sheets, program summaries, presentations, and speeches) for internal and external events
• Contribute content to USAID Education social media presence and to USAID blogs
• Prepare Center and Bureau leadership for events and speaking engagements by developing talking points, speeches, presentations, briefers, and scene setters
• Prepare content for demand-based professional development opportunities to USAID staff through in-person training courses, webinars, and online short courses
• Work with team members on compiling, reviewing, and tracking Operational Plan (OP) and Performance Plan and Report (PPR) data
• Conduct research and contribute to technical documents as part of Mission technical assistance, reports, and briefings

Provide project management support, such as budget and activity tracking, records management, and other tasks as needed

Qualifications

• Bachelor's degree and 1 year relevant experience required
• Experience providing high-quality support to fast moving and hard-working teams
• Exceptional organizational, analytical and troubleshooting skills; detail-oriented; ability to multitask and prioritize tasks; and able to learn quickly.
• Excellent interpersonal and communication skills.
• Exceptional writing, editing, and research skills.
• Ability to work independently, resourcefully, and on own initiative, with flexibility to changing priorities and an eagerness to learn by doing.
• Interest in international development and education - and commitment to USAID's mission and improving educational outcomes.
• Strong proficiency in Google Workspace and Microsoft Office.
• Ability to obtain and maintain a SECRET level security clearance required.

Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" — that's how Dexis goes "all in." How will you?
If you are passionate about this opportunity, apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.

Job Type: Full-time

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